Apr

30

Not another meeting!

Filed Under Time management, Working smarter not harder | Leave a Comment

When I work with people on time management, I always ask them to answer the following question before they make a time commitment: “How will this action further my vision for my day or my business?”

It pays to have a vision for how your day will be, how a project needs to progress, or how a team meeting will develop.

I once worked with a group of people who had difficulty keeping on task during team meetings. People were becoming frustrated and felt that most meetings were a waste of time. We discussed the problem as a group and decided to approach meetings differently.

  • We worked on setting a clear intention and agenda for each meeting.
  • The agenda was circulated prior to each meeting, giving people the opportunity to make adjustments.
  • We assigned the roles of meeting facilitator, note taker and time keeper. Team members took turns in fulfilling these roles. This way, they each came to appreciate the challenge of being responsible for the group’s performance as well as their own.
  • We established a follow-up process for action points generated during each meeting.

As they adhered to the process, their meetings became productive, communication improved, and cooperation was strengthened.

Why not try this approach before you go into another meeting?

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